Help
Step-by-step articles covering every part of Sealogical.
Getting Started
- Getting StartedOverview of the platform, navigation, and key features
- Quick Start for Senior CrewA short orientation for HODs, officers, and senior crew — the day-to-day actions you'll use most
- Notifications: Bell, Inbox & EmailSet up your own alerts — open the bell icon, read your inbox, and choose which notifications reach you in the app and by email
- Sealogical on Your PhoneHow to log in on your phone, save Sealogical to your home screen like an app, and find your way around the phone layout
Crew
- Adding CrewHow to add crew, set up profiles, and send login invitations
- Crew DocumentsUploading passports, visas, STCW certificates, medical certificates, and other crew documents
- Setting Crew PermissionsHow to control what each crew member can see and do across the platform
- Recording Hours of RestHow to log daily rest periods, use templates, and submit for approval
- Leave ManagementHow to request leave, approve requests, track balances, and configure accrual rates
- Crew PlannerHow to plan crew rotations on the board — building a rotation pair, adding time off, spotting manning gaps, and exporting the schedule
- Crew TransfersStep-by-step guide to the controlled, compliance-checked crew transfer workflow between vessels in a fleet
- Ending EmploymentStep-by-step guide to ending employment and what happens to crew data
- Employment ContractsHow to create, edit, and end crew employment contracts
- Performance AppraisalsHow to create, complete, and sign crew performance reviews
- FamiliarisationHow to complete the three-stage familiarisation forms for new crew members
- SEA AgreementHow to generate, finalise, and sign Seafarer Employment Agreements
- Crew TrainingRequest, approve and record crew training courses on a vessel, with a Master-then-Manager sign-off and an automatic entry on the leave calendar.
Safety
- SMS FormsHow to complete accident reports, near-miss reports, handover checklists, and other SMS forms
- SMS ManualNavigating the vessel's SMS manual and ISM Code procedures
- Recording Safety DrillsHow to read the drills matrix, record a drill, and prove attendance to an inspector
- Setting Up the Drill ScheduleHow to choose which drills apply to your vessel, how often, from when, and what a completion must include
- Risk AssessmentsIdentify, score, and control operational hazards with a full assessor-to-company sign-off and 12-month review cycle.
- Permits to WorkRaise, sign off, and close safety-critical work permits like hot work, enclosed space entry, and diving under a two-role Authorising Officer / Competent Person model.
Certificates
Technical
- Deck Plans: Setting Up, Trying the Add-on, Switching It OnDeck plans are free to set up. Pinning on them is a paid add-on: the 30-day free trial, asking your account owner, switching it on or off
- Technical ManagementEquipment register, planned maintenance tasks, inventory, purchase orders, surveys, and maintenance periods
Vessel
Charter
Finance
- InvoicesHow to create invoices, track payments, raise disputes, manage credit notes, and follow the approval workflow
- Finance: Trying the Add-on, Switching It OnExpenses and Invoices are free. APA, Gratuities, Budgets, Books and Payroll are the Finance add-on: the 30-day free trial, asking your account owner, switching it on or off
- Running PayrollCreate a monthly run, check and approve it, pay the crew and publish their payslips
- ExpensesHow to record expenses, attach receipts, and follow the approve, settle, and dispute workflow
- BudgetsBuild annual, quarterly, monthly or charter budgets for a vessel with month-by-month income and expense lines, then route them through a draft-to-approval workflow.