Safety

Risk Assessments

Identify, score, and control operational hazards with a full assessor-to-company sign-off and 12-month review cycle.

What Risk Assessments are for

Risk Assessments let a vessel identify workplace hazards, score each one, record the control measures that reduce the risk, and route the finished assessment through a formal sign-off chain. Each assessment tracks its own validity period and a rolling 12-month review so nothing silently goes stale.

Where to find it

Go to Safety - Risk Assessments (the Safety dashboard, Risk Assessments subsection). The landing page shows:

  • •A searchable, status-filterable table of recent risk assessments (with a View All toggle once there are more than 10).
  • •Export all (PDF) to produce a condensed booklet of every assessment on the vessel.
  • •A Risk Assessment Types panel at the bottom - pick a type to start a new one.

Note: Risk Assessment Files is a separate subsection for uploaded reference documents, not the same as this assessment builder.

Creating an assessment

You need safety write access to create or edit. From the Risk Assessment Types panel, click New on the type you want. The four types are:

  • •Generic - routine operations, reviewed annually.
  • •Task-Based - a specific activity, valid for the duration of the task.
  • •Dynamic - changing conditions, valid for the shift only.
  • •Emergency Response - emergency situations, reviewed post-incident.

Fill in the top fields (Assessment name, Date), then the Assessment Details header - category, task description, who or what is at risk (people, environment, vessel), relevant legislation, and the valid-until date.

Working through each hazard

Click Add Another Hazard and complete its four sections:

  • •Section 1 - Hazard Identification: describe the hazard, tick the hazard types, and note what could go wrong and when.
  • •Section 2 - Before Control Measures: rate Likelihood (1-5) and Severity (1-5). The initial risk score is Likelihood times Severity, rated Low (under 4), Medium (4-9), High (10-15), or Critical (16+).
  • •Section 3 - Control Measures: record existing safeguards and apply the Hierarchy of Controls (elimination, substitution, engineering, administrative, PPE), plus required PPE, training, competency, permit-to-work links, and emergency equipment.
  • •Section 4 - After Control Measures: re-rate likelihood and severity to get the residual risk score. A residual of 9 or below counts as ALARP (as low as reasonably practicable); 10 or above requires an ALARP justification.

Add as many hazards as needed. Once at least one hazard has a residual score, the Overall Assessment Summary, Overall Decision, signature, and attachment sections unlock.

Overall decision and attachments

Record the overall outcome (Approved / Conditional / Requires Additional Controls / Rejected) and attach supporting files (PDF, Word, Excel, or images). Use Save Draft at any point, or Export PDF / Print for a copy.

The sign-off chain

An assessment is approved through three stages, in order:

  • •Assessed By - the assessor records their competency and signs.
  • •Approved by (HoD, Captain) - a head of department or the captain reviews, comments, and signs. This is only enabled after the assessor has signed.
  • •Approved by Company - the company records a decision of Approved, Approved with conditions, or Not approved, then signs. This is only enabled after both prior signatures are in place.

Only a superadmin, account owner, or account admin can record the Company decision on behalf of the company. A Not approved decision flags the assessment as Rejected and clears any prior approval; amend it and record the decision again to re-submit.

Statuses

Status is derived from the signatures, not a manual field:

  • •Draft - assessor has not signed yet.
  • •Awaiting HoD/Captain - assessor signed, HoD/Captain sign-off pending.
  • •Awaiting Company Approval - assessor and HoD/Captain signed, company decision pending.
  • •Completed - all three sign-offs recorded.
  • •Rejected - the company recorded Not approved.
  • •Expired - company-approved but the valid-until date has passed.

Review and expiry

  • •Expiry: once company-approved, an assessment whose valid-until date has passed shows an expired banner and reads as Expired - it needs re-approval. Update it as needed and re-approve in the Approved by Company section; the validity period extends from the re-approval date.
  • •12-month review: the review clock anchors on the most recent company approval. The list shows a review indicator inside 90 days (Review due in X days) and once overdue (Review overdue). A daily reminder emails subscribers as the review approaches (90, 60, and 30 days out).
  • •Initiate Review: on an already-approved (locked) assessment, an authorised user can click Initiate Review to unlock it, add hazards or controls following an audit, save the changes, and re-approve.

Who can do what

  • •Create / edit drafts: anyone with safety write access.
  • •Sign as assessor or HoD/Captain: the signing crew member.
  • •Record the Company decision, change an expiry date, or initiate a review of a completed assessment: superadmin, account owner, or account admin only.